The workflow is started with the creation of a General Journal entry, which shows the expenses and the user’s associated accounts in QuickBooks Online while creating the current liability transaction, which details the outstanding amount owed to that employee.

For more information on this, please see the following URL: https://quickbooks.intuit.com/community/Employees-and-payroll-taxes/How-to-reimburse-an-employee/td-p/186139